As more book buying happens online, metadata are often a book’s first point of contact with a potential reader.

It has become increasingly important that publishers have and maintain descriptive, complete, and accurate metadata to ensure a book stands out amongst the thousands online. Alexandra has developed techniques for collecting and holding metadata points, and monitoring metadata distribution to troubleshoot for errors.

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A Home for Your Metadata

While at Ooligan Press, Alexandra learned how to use a tipsheet to keep a book project’s metadata points collected and current. This document was considered live with the most current version of approved edits to metadata points (such as subtitles, marketing copy, and physical book information). Because metadata evolved during Alexandra’s time in the press, she retooled the existing tipsheet template to increase its usability and efficiency. The sample here is a blank and static version of that template.

Monitoring Distribution

Despite our best efforts, errors occur when metadata is distributed. Alexandra made a practice of checking the metadata on major retailer sites and Edelweiss after every distribution update (twice weekly) and developed this spreadsheet to keep track of errors. Doing this also allowed her to efficiently report the errors to metadata support staff and to find solutions to prevent errors from occurring in the future.